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AI Receptionist for Real Estate Agents
Real estate moves fast, and every missed call is a missed opportunity.
A potential buyer or seller won’t leave a voicemail — they’ll move on to the next agent. Research from Stepps shows that a 24-hour delay in responding to a lead can reduce your conversion chances by 60%. Meanwhile, OpenAgent reports that 13.3% of genuine seller leads in Australia never get a response, leading to lost revenue.
But answering every call is impossible between showings, closings, and client meetings. Hiring a full-time receptionist isn’t always practical or cost-effective either.
So, if every missed call costs you business, how much are you losing?
Let’s break it down.
Key Takeaways:
- Missed calls cost real estate agents significant business, with a 24-hour delay reducing conversion chances by 60% and 84% of callers moving on if no one answers.
- AI receptionists provide 24/7 call handling, lead qualification, and instant responses at a fraction of the cost of human receptionists ($48/month versus $4,583-$5,416/month).
- Real estate-specific AI assistants understand property terminology, prioritize high-value leads, and provide call summaries with buyer/seller intent to help agents focus on closing deals.
Overall summary: AI receptionists help real estate agents in Australia capture every lead without interruption. They answer calls day and night while agents focus on closing deals.
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Benefits That Boost Realtors' Bottom Line
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Turn phone calls into new customers with smart info gathering.
24/7 Call Answering
Never miss a call, even during busy times or after hours.
FAQ Handling
Answer common questions instantly, saving you time and effort.
Capture Appointment Requests
Keep your calendar full & organized easily.
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The Cost of a Missed Call in Real Estate
Traditional receptionists only work during business hours, and shared agency receptionists often put senior agents first. That leaves many agents without reliable call handling. At present, businesses lose around $126,360 each year to missed calls, and in Australia, 84% of callers move on if no one answers.
In real estate, every call matters. Whether it’s a motivated seller, a serious buyer, or an investor ready to act, the cost of a missed opportunity goes beyond just one deal—it affects long-term relationships and referrals.
A real estate AI receptionist ensures you never miss a lead. It answers every call instantly, screens inquiries, and provides key property details — so you stay focused on closing deals while every opportunity is captured.
But how does an AI receptionist change the game?
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How an AI Receptionist Changes the Real Estate Game
In real estate, speed and availability can make or break a deal. But you can’t be on the phone 24/7 while juggling showings, negotiations, and client meetings. Here’s how an AI receptionist can help with your workload.1. 24/7 Call Handling, Even When You Can’t Answer
Your phone rings when you’re in a showing, driving, or spending time with family. An AI receptionist answers every call — day or night. Unlike a human receptionist, it never takes a break. This matters because agents in Australia miss 48% of sales inquiries, costing them potential deals.2. Lead Qualification Without the Busywork
Not every call deserves your time. Some buyers aren’t serious, some sellers are just exploring, and others only need basic info. AI filters calls, gathers key details, and sends you only the leads that matter. Top agents in Australia respond to every lead within 98 minutes, helping them convert more deals.3. Instant Responses Keep Potental Clients Engaged
Speed wins deals. Studies show that agents who reply within five minutes are 21 times more likely to convert a lead. In Australia, agents who follow up within 24 hours convert 80% of leads, but waiting longer can cut that rate by 60%. AI replies instantly, keeping potential clients engaged and ready to move forward.The AI Receptionist Advantage
Before AI, every ringing phone was a chance to land a client—but also a constant interruption. You’d be in a meeting, only to miss a call from a serious buyer.
Hours disappeared answering the same questions, sorting out tire-kickers, and juggling follow-ups, all while balancing work and personal time. It was exhausting—and worse, it meant lost business.
An AI Receptionist for Realtors changes that.
It answers every call instantly, prioritizes serious buyers and sellers, and handles routine questions automatically. Instead of wasting time on phone calls, you focus on closing deals and building client relationships—without missing opportunities.
Key Features Designed for Real Estate Success
Here’s how AI helps real estate agents save time, capture more leads, and stay focused on closing deals.
1. Real Estate-Specific Conversations
Most virtual assistants don’t understand real estate, but this AI does. It answers listing questions, schedules property viewings, and captures lead details like a knowledgeable assistant. Instead of handling basic inquiries yourself, you get a system that speaks the language of buyers and sellers.
2. Call Summaries and Transcripts
Instead of voicemail, you get a summary with buyer or seller intent, questions asked, and essential lead details. This makes follow-ups faster and more effective, so no opportunity slips through the cracks.
3. Seamless Call Prioritization
Not every call is urgent, but some can’t wait. AI detects high-value leads like serious buyers and motivated sellers and alerts you immediately. That way, you can focus on what matters most—closing deals instead of sorting through every inquiry.
4. Consistent Professionalism, Every Call
AI doesn’t have bad days. Every response is polished, professional, and accurate, reinforcing your credibility and brand. While human receptionists might miss details or vary in tone, AI keeps every interaction seamless and reliable.
Cost Comparison for Realtors: AI Answering Service vs. Traditional Receptionist
Hiring a full-time receptionist in Australia costs a lot. SEEK reports that receptionists earn $55,000 to $65,000 per year, meaning businesses pay around $4,583 to $5,416 monthly. Indeed lists a similar salary at $56,928 per year, or about $4,744 per month.
AI Answering Service cost much less, with some services starting at $48 per month. They answer calls 24/7, never take breaks, and respond instantly. Businesses also avoid the hassle of hiring, training, and managing staff.
While AI can’t replace everything a human receptionist does, it offers a cost-effective solution for handling calls and capturing leads.
Before choosing an AI answering service, comparing features can be the best move.
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Easy Setup
Answer
Our AI receptionist answers all calls 24/7, handling inquiries and capturing lead information.
Dedicate
We give you a new phone number that works just for your business calls.
Divert
Simply forward your current business line or mobile to your new AI number. You can undivert anytime.
Reclaim Your Time Without Losing Leads
Real estate keeps you busy, but missing calls shouldn’t mean losing clients.
While you focus on showings, negotiations, and meetings, AI answers every call and keeps leads engaged. You save time, reduce missed opportunities, and stay focused on what matters most — closing deals
Watch this 1 minute video that shows how easy it is to setup AI Answering Service for Realtors.